Job Description: 

The Heritage Project Assistant will support the Heritage Project Manager on planning and delivering the project. This will include leading on record creation workshops, training organisations in inclusive cataloguing and zine collection management, digitising the collection, supporting and training volunteers to digitise the collection with our Outreach Coordinator, and developing activities for our heritage programme with our Programme Coordinator. The Heritage Project Manager and Assistant will update our heritage steering group on the project’s development on a quarterly basis.

Key Responsibilities

• Supporting the Heritage Project Manager to capture community heritage stories through record creation and zine-making workshops

• Assisting with training external organisations in inclusive zine-collection management

• Supporting zine collection acquisition and development

• Assisting with, coordinating and attending collection-based community programming events and other related outreach events

• Travelling to and communicating with local and national organisations as required for outreach and learning/development opportunities

• Attending quarterly heritage steering committee meetings

• Working alongside, and supporting training and coordination of volunteers in digitisation and outreach tasks

• Respond to archive queries e.g. regarding zine donations, using the online catalogue

• Acquiring and maintaining permissions for zines in the library collection

• Supporting the zine commission process

• Supporting compliance with Data Protection legislation

• Working alongside the wider Glasgow Zine Library staff team to support the wider project

Skills and Experience

• Experience developing archives or working in libraries is desirable but not essential

• Experience with community outreach or in similar roles

• Experience coordinating volunteers

• An ability to identify content gaps in our collection

• Experience of working with/training volunteers is desirable but not essential

• Excellent written and verbal communication skills, experience in advocacy or representing an organisation externally

• Confident using IT skills

• A commitment to inclusivity and community-led approaches, experience in accessibility

• An understanding of current approaches to developing archives, including digitisation

• Awareness of basic preservation needs for the zines

• The selected candidate will be required to undergo a PVG check

Person Specification 

• A passion for community heritage and archives/libraries

• Knowledge of the archives/libraries and sector’s landscapes

• Keen to learn how to develop archives and cataloguing our collection

• Comfortable communicating needs within a small team and delegating tasks

• A self-starter with the ability to work independently

• Maintain and communicate the ethos and values of the organisation

• Passionate about supporting marginalised peoples’ access to art and heritage, self-publishing, and DIY culture

• Motivated to meet archives goals and seek out creative solutions

• Excellent people skills, to enthusiastically, comfortably and confidently work with aHeritage Project Manager and volunteers

• Motivated, with the skills to build and develop our archive, and associated policies and procedure